IT Procurement & Administration Officer | Colombo

IT Procurement & Administration Officer | Colombo KEY RESPONSIBILITIES Manage the end-to-end IT procurement process, including obtaining and evaluating quotations from vendors. Coordinate with IT vendors and suppliers, negotiate pricing, and follow up on deliveries and services. Prepare procurement comparison sheets, Purchase Orders (POS), and related documentation. Prepare memos and approval documents required to obtain management/ITSC/BITC/Board approvals for IT procurement activities. Manage and maintain the IT vendor database, including vendor details, contracts, agreements, renewals, and performance records. Coordinate vendor registration, evaluation, annual reviews, and renewals. Manage IT assets, including asset records, allocation, transfers, returns, tagging, and disposal. Maintain accurate records of IT equipment, software licenses, subscriptions, warranties, maintenance agreements, and SLAs. Monitor contract, license, warranty, and subscription expiry dates and coordinate timely renewals. Prepare and maintain internal IT documentation, agreements, approval records, and procurement files. Coordinate with Finance, Administration, Procurement, Legal, and other relevant departments on IT procurement and documentation. Maintain proper records for audit and compliance requirements. Assist in preparing IT procurement, asset, vendor, contract, and expenditure reports. Ensure IT procurement and asset management activities comply with company policies and procedures. Perform other IT procurement and administrative duties assigned by the Head of IT. QUALIFICATIONS & EXPERIENCE Bachelor's Degree or professional qualification in Procurement, Supply Chain Management, Business Administration, IT, or a related field. Minimum 2-3 years of experience in IT procurement, vendor management, asset management, or a similar role. Experience in handling IT equipment, software licenses, subscriptions, maintenance agreements, and IT services will be an added advantage. Good knowledge of quotation management, vendor evaluation, procurement documentation, contracts, and asset management. Strong communication, negotiation, coordination, and documentation skills. Good working knowledge of MS Office / GSuit, particularly Excel and Word. Experience in a financial institution or regulated environment will be an added advantage. KEY COMPETENCIES IT Procurement & Vendor Management IT Asset Management Documentation & Record Keeping Communication & Negotiation Attention to Detail Compliance & Confidentiality Ability to manage multiple tasks and meet deadlines The remuneration package for the above position is very competitive and the rewards are performance driven. PLEASE CLICK THE APPLY BUTTON TO SEND YOUR CV VIA XPRESSJOBS