Administrative Assistant | Colombo 02

Administrative Assistant | Colombo 02 Company: BOMT/BOH Group Work Location: Colombo 02 Working Days: Monday – Friday Working Hours: 9:00 AM – 6:00 PM Department: Administration Employment Type: Full-time Position Overview BOMT/BOH Group is looking for a well-organised, detail-oriented, and proactive Administrative Assistant to support the company’s day-to-day administrative and clerical operations. Working under the direct supervision and guidance of the Administration Manager, the successful candidate will be responsible for maintaining accurate documentation, handling correspondence, organising records, and assisting with visa and immigration coordination. Key Responsibilities Administrative & Clerical Support Provide day-to-day administrative and clerical support to the organisation. Prepare, format and maintain official letters, reports, forms and other business documents. Handle routine correspondence, emails and telephone enquiries. Maintain proper filing systems, both physical and digital. Perform accurate data entry and update internal records and databases. Organise documents, schedules, appointments and administrative records as required. Visa & Immigration Documentation Support Assist with the preparation, collection and verification of visa and immigration-related documents. Organise and maintain passport copies, application forms, supporting documents and other relevant records. Monitor application progress, renewal dates and submission deadlines. Follow up on pending applications and documentation requirements. Coordinate with relevant authorities, government institutions, embassies and external parties when required. Maintain an organised tracking system for applications, renewals and related documentation. Ensure that documents are properly organised and submitted within required timelines. Coordination & Reporting Make the reporting duties explicit under the responsibilities section: Reports directly to the Administration Manager, providing daily operational support and executing delegated administrative tasks. Prepare routine administrative reports, document trackers, and status updates for the Administration Manager. Assist the Administration Manager in coordinating with internal departments, authorities, and external stakeholders. Qualifications & Experience GCE Advanced Level qualification or equivalent. 1–3 years of experience in administration, office support or a related clerical role preferred. Practical knowledge of visa and immigration procedures will be an added advantage. Good working knowledge of Microsoft Office applications, particularly Word and Excel. Strong English and Sinhala communication skills, including written communication and documentation. Ability to prepare professional letters, emails, reports and official documents. Required Skills & Competencies Excellent organisational and time-management skills. Strong attention to detail and accuracy. Good written and verbal communication skills. Ability to manage multiple tasks and meet deadlines. Good document management and record-keeping skills. Proactive approach to follow-ups and task completion. Ability to work independently as well as collaboratively. Professional attitude and willingness to learn. High level of integrity and confidentiality when handling sensitive company and employee information. Key Performance Expectations The successful candidate will be expected to: Maintain accurate and up-to-date administrative records. Ensure documents are properly prepared, organised and filed. Complete assigned administrative tasks within agreed timelines. Track visa and immigration applications and follow up on pending requirements. Minimise documentation errors through careful checking and verification. Maintain effective communication and coordination with relevant stakeholders. Demonstrate reliability, accountability and consistent attention to detail. Ideal Candidate Profile We are looking for someone who is dependable, resourceful and highly organised, with the ability to keep administrative operations running smoothly. A candidate with hands-on exposure to visa and immigration documentation, application processing and coordination will have an added advantage. PLEASE CLICK THE APPLY BUTTON TO SEND YOUR CV VIA XPRESSJOBS