01Who we are
JobCeylon (jobceylon.com) is an AI-powered job search platform for Sri Lanka, headquartered in Colombo, Sri Lanka (“we”, “us”). We are responsible for the personal data described in this policy.
This policy explains what we collect when you use the website, the JobCeylon Telegram bot (@Jobceylonbot) and related services, why we collect it, and the choices you have. Questions can be sent to our team via our contact page or directly to contact@jobceylon.com. Please also read our Terms and Conditions.
02Information we collect
Information you give us
- Account details: your name, email address and password, or your Google account name and email if you sign in with Google.
- Profile and preferences: phone number, area you live in, desired roles, experience levels, locations, industries and job types.
- Your CV: the file you upload and the details we extract from it, such as work history, education and skills. A CV can contain sensitive details you choose to include; please leave out anything you do not want to share.
- Profile photo, if you upload one.
- Email sending settings: if you connect your own email account to send applications, its server, username and password. The password is stored encrypted.
- Applications and tracker entries: the jobs you apply to or save, cover letters you generate and notes you add.
- Employer details: if you post jobs, your company name, contact details and the vacancies you submit.
- Messages to us, such as support emails.
Information collected when you use the service
- Telegram: when you connect the bot, your Telegram chat ID and, if you share it, your Telegram phone number.
- Payments: the plan, amount, date and PayPal order reference. Card and bank details are entered on PayPal and are never sent to or stored by us.
- Technical data: standard server logs such as IP address, browser type and the pages requested, kept for security and troubleshooting.
03How we use your information
- To create and secure your account and keep you signed in.
- To match new vacancies to your CV and preferences, and send matching job alerts by Telegram and email.
- To provide AI features you request, such as cover letters, CV-to-job match analysis and ATS resume scores.
- To send job applications from your connected email account when you ask us to.
- To show your candidate profile to employers when you have “Open to offers” switched on.
- To process payments and manage your plan.
- To send service messages, such as account and security notices.
- To prevent fraud and abuse, fix problems and improve the service.
- To meet legal obligations.
04Why we are allowed to use it
We process personal data in line with Sri Lanka’s Personal Data Protection Act, No. 9 of 2022. Depending on the activity, we rely on:
- Providing the service you signed up for: accounts, matching, alerts, applications and payments.
- Your consent: for example, employer visibility and Telegram alerts. You can withdraw consent at any time in Settings or by contacting us.
- Legitimate interests: keeping the platform secure and improving it, where this does not override your rights.
- Legal obligations: such as keeping payment records.
05AI processing
Matching, cover letters, match analysis and resume scoring are produced by AI models. To do this, the relevant parts of your CV and the job description are sent to our AI providers (see the next section). Scanned CVs may be read with optical character recognition. AI output can be wrong, so please review any cover letter or analysis before relying on it. We do not use AI to make decisions about you that have legal or similarly significant effects; employers make their own hiring decisions.
07International transfers
Several of our service providers store or process data outside Sri Lanka. When your data is transferred abroad we take reasonable steps, including choosing reputable providers with appropriate safeguards, so that it stays protected as described in this policy.
08How long we keep it
We keep your account data, CV and preferences while your account is active. If you ask us to delete your account, we delete or anonymise your personal data within 30 days, except where we must keep some of it longer, such as payment records needed for accounting and legal purposes. Server logs are kept for a limited period for security.
09How we protect it
Data is sent over encrypted HTTPS connections, access to our systems is restricted, and sensitive values such as connected email passwords are stored encrypted. No online service can be completely secure, so please use a strong, unique password and tell us at contact@jobceylon.com if you notice anything suspicious.
11Your rights and choices
Under the Personal Data Protection Act you can ask us to:
- give you access to the personal data we hold about you;
- correct inaccurate or incomplete data;
- delete your data or your account;
- stop or limit certain processing, or withdraw consent you have given;
- review a decision made solely by automated means.
You can update your profile, preferences, CV, “Open to offers” and notification settings yourself in Settings. For anything else, email contact@jobceylon.com from your account email address. We will respond within the time required by law. If you are unhappy with our response, you can complain to the Data Protection Authority of Sri Lanka.
12Children
JobCeylon is intended for people aged 16 and over who are looking for work. We do not knowingly collect data from younger children. If you believe a child has given us personal data, contact us and we will delete it.
13Other websites
Job listings often link to employer and job board websites. Those sites have their own privacy policies, and we are not responsible for how they handle your data.
14Changes to this policy
We may update this policy as the service changes. The date at the top shows when it last changed. For significant changes we will tell you by email or a notice on the site before they take effect.
15Contact us
JobCeylon, Colombo, Sri Lanka
Email: contact@jobceylon.com